Nikhil Kumar Sharma
1 month ago
From FIR drafting and indemnity preparation to RTA coordination, newspaper advertisement, and final demat credit — our team manages every touchpoint and keeps you updated throughout.
Lost Your Share Certificate?
It Can Still Be Recovered.
Under Section 46 of the Companies Act, 2013, every shareholder has the legal right to obtain a duplicate share certificate when the original is lost, stolen, mutilated, or destroyed.
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What Is a Lost Share Certificate?
A share certificate is the physical document issued by a company as evidence of ownership of its shares. When that document is misplaced, damaged, or stolen, the shareholder must apply for a duplicate to continue exercising ownership rights.
A share certificate is a physical document issued by a company that records the shareholder’s name, the number of shares held, and the company’s identifying details. It is typically issued after the acquisition or transfer of shares and serves as legal evidence of ownership.
A duplicate share certificate may be requested if the original is lost, stolen, mutilated, or destroyed. Issuance of a duplicate restores the shareholder’s right to dividends, bonus shares, voting, and transfer.
Legal basis. Duplicate share certificates are issued under Section 46 of the Companies Act, 2013, read with Rule 6 of the Companies (Share Capital and Debentures) Rules, 2014. The company is statutorily obligated to issue a duplicate once the shareholder’s identity and entitlement are verified.
What to Do Immediately After Losing a Certificate
Speed matters. The company is required to freeze the share transfer for at least 30 days from receipt of your loss notification — but only if you act quickly enough to file that notice.
If you have lost a share certificate, you must notify the police and the relevant company as soon as possible. Provide folio numbers, certificate numbers, distinctive numbers, and the number of shares. The company shall freeze the share transfer for at least 30 days from receipt of the loss notification. The duplicate share certificate issuance process begins once the shareholder’s identity is verified.
Why the 30-day freeze matters. Without notification, a third party in possession of your physical certificate could potentially attempt a fraudulent transfer. The transfer freeze protects your rightful ownership during the recovery period.
How Share Certificates Get Lost
Misplaced During Home Shifting
Shareholder Passed Away
Old / Forgotten Investments
Damaged or Shredded Papers
Stolen from Locker / Home
Moved Abroad / NRI
Name Mismatch in Records
Mutilated / Defaced Certificate
Who Can Apply for Recovery?
Original Shareholder
The registered holder whose share certificate has been lost, stolen, mutilated, or destroyed.
Legal Heir
Family member (spouse, child, parent) entitled under succession law when the holder has passed away.
Nominee
Person officially nominated by the shareholder in company or demat records.
Successor / Court-Appointed Holder
Person holding a succession certificate, will probate, or court order from a competent authority.
Documents Required for Duplicate Share Certificate
Under Rule 6 of the Companies (Share Capital and Debentures) Rules, 2014, the company verifies the authenticity of every duplicate request. Here is the complete document set we prepare and review for you before submission.
Indemnity Bond — on non-judicial stamp paper, absolving the company of future liability arising from the original certificate
FIR Copy — police First Information Report listing certificate particulars, name, folio number, share certificate number, and number of shares (mandatory above ₹5 lakhs)
Affidavit — notarised, attesting to the loss or destruction of the original share certificate
Identity & Address Proof — PAN card, Aadhaar card, or passport, self-attested copies
Photocopy of Original Certificate — useful even partial, if available in any old records
Old Dividend Cheque Leaf — helps the RTA verify the investor’s identity against historical records
Client Master List (CML) — from your demat account, so shares can be credited electronically
Banker-Attested Signature — specimen signature of the shareholder, attested by the bank
Surety Form — with surety’s salary slip or ITR, notarised, for higher-value claims
Newspaper Advertisement — in English and a vernacular newspaper, mandatory if share value exceeds ₹10 lakhs
How to Recover a Lost Share Certificate — Step by Step
An 8-step process governed by the Companies Act, 2013 and SEBI regulations. We manage every step on your behalf so you stay informed without doing the paperwork yourself.
Step 1:
File FIR at Nearest Police Station
Visit the nearest police station and file a complaint detailing folio numbers, share certificate numbers, distinctive numbers, and the number of shares lost.
Step 2:
Execute Indemnity Bond & Affidavit
Both documents are executed on non-judicial stamp paper of the prescribed value and notarised to ensure their validity before submission.
Step 3:
Obtain Questionnaire from Company or RTA
Collect the questionnaire form from the company or its Registrar & Share Transfer Agent (RTA), and fill it out completely with verified details.
Step 4:
Complete the Surety Form
Fill out a surety form with the guarantor’s details and enclose notarised income proof — salary slips or income tax returns — attested by a notary public.
Step 5:
Submit Request Letter to RTA
Obtain the duplicate share certificate request letter format from the company or RTA, fill it out, and prepare it for dispatch.
Step 6:
Attach ID Proof & Banker-Attested Signature
Enclose self-attested copies of the shareholder’s identity and address proof along with the specimen signature attested by a banker.
Step 7:
Dispatch by Registered Post
Send the request letter and the entire enclosure set to the company or RTA via registered post and retain proof of dispatch.
Step 8:
Verification & Issuance
The company reviews the request, addresses any objections during the 15-day notice window, and dispatches the duplicate share certificate or credits the shares directly to your demat account.
We Handle the Complexity. You Get Your Shares Back.
The conversion process has multiple failure points. Our job is to make sure yours goes through right the first time — and we cover the entire journey.
01
End-to-End Management
02
Faster Turnaround
Established working relationships with major Registrar & Share Transfer Agents — Link Intime, KFin Technologies, Cameo Corporate, MUFG Intime — mean fewer delays and clearer escalations.
03
Legal Representation
If your claim is rejected, contested, or stuck — we provide full legal representation and re-filing support to protect your rights and see the recovery through to completion.
What Shares Recover Handles for You
Duplicate Share Certificate
Lost, stolen, mutilated, or destroyed certificate replacement
Claim Paper Shares
Recover dividends and corporate actions on old paper shares
Physical to Demat
Convert recovered paper share certificates to demat form
Transmission After Death
Transfer lost shares to legal heir or nominee
Old Certificate Exchange
Exchange pre-merger or amalgamated certificates for new shares
IEPF Claim Recovery
Recover shares already transferred to the IEPF Authority
Our Google Reviews
EXCELLENT
30 reviews
A big thank you to Ms. Sharlee for helping me recover my JSW shares when I had almost lost all hope. The entire process was handled professionally and efficiently.I truly appreciate the team's dedication and result-oriented approach. Highly recommended for anyone seeking assistance with share recovery services. Best Regards, Nikhil Kumar Sharma
Abhijith Reddy
1 month ago
Shares recover helped my father recover 50 year old shares, with only the original share certificate. The original company was acquired and didn't exist anymore. The process was long and slow , but we got the help we needed.Highly recommend.
Syed Khan
1 month ago
I Used Shares Recover led by Sherlee Garg to recover my shares which had gone to IEPF account. Sherlee handled the matter with great professionalism, and the alacrity with which everything proceeded was very gratifying. I have absolutely no hesitation in stating that anyone entrusting their work to her will be very happy and thoroughly satisfied.
vrijender pawar
1 month ago
Hi , thanks a lot to Ms.Sharlee for recovering my Shares which were almost dead, zero hope of recovery. But you did a wonderful job to recover the same.It was Great help. You people are very professional and result oriented. I will definitely recommend you to my known people , Society friends to use your services. Regards Vrijender Pawar
bothra dc
7 months ago
For recovering my lost shares from IEPF the firm has done commendable job. Integrity and patience shown by madam Sharlee is really remarkable. I am senior citizen and very much happy with their work.Dharm chand
Vijaya Palaniswamy
10 months ago
Anyone who has been trying to recover shares from IEPF can definitely take Sharlee's service. Very professional. Prompt in response. Used their service to recover shares that my father bought many years ago
Mohammed Hasan
11 months ago
The team is exceptionally competent and professional. At no point did I ever doubt a successful outcome. Although there were challenges from the company’s side, the team skillfully navigated every obstacle. In particular, Sharlee was thorough, precise, and kept me updated at every stage of the process. This is a highly professional and capable agency for handling any share recovery matters. Their in-depth knowledge of SEBI regulations and the IEPF share recovery process is truly commendable. They managed my application with great expertise, and I would wholeheartedly recommend their services to anyone in need
Dhruv Oza
2 years ago
They are very professional and helpful. Special thanks to Sharlee Garg.
Ganesh Bajaj
2 years ago
Very good experience. They took little bit more time but finally I got my lost shares in my dmat account.
Eltax Liberty
3 years ago
Very professional and competent agency to deal with any issues of shares recovery.They have deep knowledge of the rules and regulations of SEBI and what goes into recovering IEPF shares .They managed my application excellently.I would recommend their services to anyone in need .
Find Those Old Share Certificates. Let's Recover What's Yours.
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Check that old file, that drawer, that safe locker.
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If you find share certificates — or even if you just remember an old investment — we can take it from there.
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100% Confidential: Your details are safe with us and used to respond to your query.
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Frequently Asked Questions
If a shareholder loses a share certificate, they must notify the police and the relevant company as soon as possible. The shareholder has to provide the folio number(s), share certificate number(s), and other details to the company for reference. The company is then required to freeze the share transfer for at least 30 days from receipt of the notification. The duplicate share certificate issuance process begins once the shareholder’s identity is verified.
Yes. When the value of the lost shares exceeds INR 5 lakhs, filing a First Information Report (FIR) at the local police station is mandatory before applying for a duplicate share certificate. The FIR must list the certificate particulars: name on the share certificate, folio number, share certificate number, distinctive numbers, and the number of shares.
Yes. When the value of lost shares exceeds INR 10 lakhs, it is mandatory to publish the advertisement in both an English-language newspaper and a vernacular-language newspaper before the company can issue a duplicate certificate.
The company will issue a confirmation letter and credit the shares directly to the applicant’s demat account. Under current SEBI norms, listed shares are now held in dematerialised form, so transfers happen electronically rather than through fresh paper certificates.
The company is required to issue the new shares within 30 working days after the newspaper advertisement is published. Combined with the 15-day objection window prior to that, the total statutory window is approximately 36 working days, assuming the documentation submitted is in order.
The core document set includes: PAN card, Aadhaar card, Client Master List (CML) of the demat account, indemnity bond on non-judicial stamp paper, notarised affidavit, FIR copy (for shares above INR 5 lakhs), photocopy of the original share certificate if available, old dividend cheque leaf, banker-attested signature, and the surety form. Newspaper advertisement is additionally required for shares above INR 10 lakhs.
Duplicate share certificates are issued under Section 46 of the Companies Act, 2013, read with Rule 6 of the Companies (Share Capital and Debentures) Rules, 2014. These provisions set out the conditions and compliance requirements the company must follow before issuing a duplicate.
The legal heir must first complete the transmission of shares using the death certificate, succession certificate, will probate, or legal heir certificate. Once the shares are transmitted into the heir’s name, the duplicate share certificate application can be filed. Shares Recover handles both the transmission and the subsequent duplicate issuance.
Yes. NRIs can recover lost share certificates without travelling to India. Shares Recover handles the complete process through a Power of Attorney or notarised authorisation — including FIR coordination, indemnity preparation, newspaper advertisement, RTA filing, and final NRE/NRO demat credit. We currently assist NRI clients in the USA, UK, Canada, UAE, Australia, and Singapore.
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